finance
Invoice Processing Checklist
Stop duplicate payments and late fees with one repeatable flow.
Receive and log the invoice
Single inbox. Record date received.
~5 min
Check for duplicates
Match supplier, number and amount.
~5 min
Three-way match
Invoice against purchase order and goods received note.
~10 min
Verify details
Supplier bank details unchanged, tax numbers correct.
~10 min
Code to the right account
Correct cost centre, project and tax code.
~10 min
Route for approval
Follow the authority matrix. No self-approval.
~10 min
Schedule payment and file
Pay to terms. Archive with the approval trail.
~10 min
Frequently asked questions
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