Payroll Processing Checklist

Run payroll the same way every month and catch errors before payment.

Checklist steps

  1. Collect starters and leavers

    Confirm dates, salaries and final payments.

  2. Import timesheets and overtime

    Approved by managers before entry.

  3. Apply changes

    Salary changes, benefits, pensions and deductions.

  4. Process statutory pay

    Sick, maternity, paternity and holiday.

  5. Run the pre-payroll report

    Compare against last month and investigate variances.

  6. Get sign-off

    Named approver before submission.

  7. Submit and distribute payslips

    File statutory returns and confirm bank payments.

Frequently asked questions

How long does this take?

Around 210 minutes end to end once the team knows the steps. Times per step are listed above.

Can I edit this checklist?

Yes. Save it to LemPlates and you can add, remove or reorder steps, assign owners and set due dates.

How often should this be run?

Run it every time the process happens and review the steps at least every six months.