Catering Event Checklist

Use this for every off-site catering job to avoid missing equipment or breaking temp rules.

Checklist steps

  1. Confirm menu and headcount

    Include dietaries and allergens in writing.

  2. Build the packing list

    Food, equipment, serving ware, chafers, fuel and cleaning kit.

  3. Load with temperature control

    Hot above 63C, cold below 5C. Record temps at load and arrival.

  4. Set up service area

    Tables, covers, service line, bins and hand-wash station.

  5. Brief service timings

    Courses, top-ups, clearing and last service.

  6. Serve and monitor temps

    Spot-check hot holds every hour and log it.

  7. Pack down and reconcile

    Count equipment out and back. Log breakages and leftovers.

Frequently asked questions

How long does this take?

Around 195 minutes end to end once the team knows the steps. Times per step are listed above.

Can I edit this checklist?

Yes. Save it to LemPlates and you can add, remove or reorder steps, assign owners and set due dates.

How often should this be run?

Run it every time the process happens and review the steps at least every six months.