Charity Event Checklist

Set the goal and budget

Target raised, costs capped, break-even point known.

~60 min

Book the venue and permissions

Licences, insurance and risk assessment.

~90 min

Recruit and brief volunteers

Roles, timings and a named coordinator.

~60 min

Promote the event

Email, social, local press and partners.

~120 min

Set up donation collection

Cash handling rules, card readers and online page.

~45 min

Run safety checks on the day

First aid, exits, crowd flow and weather plan.

~45 min

Count and bank funds

Two-person count with a signed record.

~45 min

Thank everyone and report

Donors, volunteers and sponsors within a week.

~60 min