Event Setup Checklist

Everything to run before doors open so the event starts on time.

Checklist steps

  1. Confirm final numbers and layout

    Match the floor plan to the signed function sheet.

  2. Set tables and seating

    Linen, place settings, name cards and accessible spaces.

  3. Test AV and lighting

    Mics, screens, laptops, sound levels and backup cables.

  4. Brief catering timings

    Service times, dietary requirements and allergen list.

  5. Place signage and wayfinding

    Entrance, registration, toilets, fire exits.

  6. Brief the team

    Roles, timings, VIPs and escalation contact.

  7. Final walk-through with the client

    Sign off before doors open.

Frequently asked questions

How long does this take?

Around 150 minutes end to end once the team knows the steps. Times per step are listed above.

Can I edit this checklist?

Yes. Save it to LemPlates and you can add, remove or reorder steps, assign owners and set due dates.

How often should this be run?

Run it every time the process happens and review the steps at least every six months.