Trello vs Todoist: Pricing & Features Compared
Team boards versus a personal task manager.
The short answer
Trello is built for shared visual workflows. Todoist is built for individual task capture and daily focus, with lighter collaboration.
Choose Trello if…
A team needs to see work moving through stages.
Choose Todoist if…
One person needs a fast, reliable to-do list across devices.
Pricing side by side
| Plan | Trello | Todoist | LemPlates |
|---|---|---|---|
| Free tier | Yes (limited power-ups) | Yes (5 projects limit) | Unlimited templates & runs |
| Paid plan | $5/user/month | $4/month | $9.99/month flat |
Vendor pricing changes often. Confirm current rates on each vendor's own pricing page before you buy.
Feature comparison
| Feature | Trello | Todoist | LemPlates |
|---|---|---|---|
| Checklist depth | Basic | Advanced | |
| Run tracking | Full history | ||
| Analytics | Limited | Basic karma | Built-in |
| Template marketplace | Community | 1000+ templates | |
| Step assignments | Basic | Sharing only | |
| Gamification | Karma | Streaks + XP | |
| AI generation | |||
| Offline mode | Limited | Native apps | Full PWA |
| Form fields | Power-up | ||
| Time estimates | Per task | Per step | |
| Due dates | Per card | Per run + step | |
| Skip with reason | |||
| SOP management | Core feature | ||
| Template runs | Full tracking | ||
| Team features | Basic | Built-in | |
| Run history |
A dash means we have not verified that capability for that tool, not that it is missing.
Trello
Visual collaboration tool
Trello uses boards, lists, and cards to organize tasks and projects visually. While simple and popular, its checklist features are basic and lack execution tracking.
Strengths
- Simple kanban interface
- Free tier available
- Easy to start
- Visual organization
- Power-ups for extensions
Limitations
- Basic checklist features
- No run tracking
- Limited analytics
- No template library for SOPs
- Checklists hidden in cards
Todoist
To-do list & task manager
Todoist is a popular personal task management app for organizing daily tasks. While excellent for personal to-dos, it lacks team SOP features and run tracking.
Strengths
- Clean, minimal interface
- Natural language input
- Cross-platform apps
- Recurring tasks
- Labels and filters
Limitations
- Personal focus, limited team features
- No SOP or template features
- No run tracking
- Basic analytics
- No process execution
A third option worth a look
A team needs the same multi-step process run and verified each time.
LemPlates is built for one job: turning a documented process into a checklist your team runs, with owners, due dates, and a record of every completed run. There is a free plan, and you can import an existing process in a few minutes.
Evaluate Trello and Todoist with a real team workflow
A feature table is a starting point. Before choosing SOP or checklist software, test one recurring process with the people who will actually run it.
- Choose a representative process. Bring an onboarding checklist, operating procedure or recurring quality check, including exceptions and handoffs.
- Test execution. Create a template, start a run, assign responsibility and check how your team records completion and notes.
- Review the buying requirements. List your users, workspaces, reporting needs and integrations. Confirm current plan limits and any security or procurement requirements before committing.
For a useful demo inquiry, include your team size, current tool and the process you want to improve.
Trello vs Todoist: common questions
What is the main difference between Trello and Todoist?
Trello is built for shared visual workflows. Todoist is built for individual task capture and daily focus, with lighter collaboration.
Is Trello cheaper than Todoist?
Trello pricing starts at Yes (limited power-ups), with paid plans at $5/user/month. Todoist starts at Yes (5 projects limit), with paid plans at $4/month. Check both vendors for current pricing, as per-seat costs change often.
Which is better for running recurring checklists, Trello or Todoist?
A team needs to see work moving through stages. One person needs a fast, reliable to-do list across devices. If recurring, trackable checklist runs are the core requirement, a dedicated checklist tool such as LemPlates is usually a closer fit than either.
Can I use Trello and Todoist together?
Yes. Plenty of teams keep one tool for documentation or projects and add a second for the part it handles better. The risk is duplicated content, so decide which tool is the single source of truth for each process before rolling both out.